Job Description

Position: Human Resources - Payroll Coordinator

Location: Cambridge, Ontario

Reporting Relationship: Human Resources Manager

Position Summary

Participate in the overall productivity of the Human Resources department by processing appropriate compensation and administering company-provided benefits in a unionized facility.    Responsible for ensuring the payroll system runs smoothly and employees are paid the correct amount of money on time. Ensure all regulatory and legislative compliance procedures related to payroll are performed correctly and accurately.   Communicate with employees to answer any questions, resolve issues and notify employees of any issues with payments.

Major Duties and Responsibilities

• Administration and processing of all payroll related activities for salary and hourly employees in a unionized manufacturing environment including related payments, benefit administration and financial reports as required
• Assembling accurate reports of benefit and compensation information, company earnings, taxes, deductions, leave, disability payments, and non-taxable wages
• Compiling year-end requirements, including processing and reporting for T4, T4A, taxable benefits, EHT, WSIB and submitting government filings in a timely manner
• Manage Employment Insurance Employer process including annual applications and reporting
• Ability to manage confidential and sensitive employee personnel files, ensuring security, integrity and confidentiality of data, adhering to legal and ethical standards
• Working with cross-functional stakeholders to ensure benefits and payroll services are delivered
• Monitoring and analyzing expenses against the payroll budget to help prepare cost forecasts and budgets
• Ensuring databases are set up and reflect the current employee base, including salaries, hourly wages, benefits, and pension amounts

Requirements

• Bachelor’s degree in business, accounting, or a related field
• Certified Payroll Manager (CPM) designation and current with all regulatory procedures.
• At least three years of payroll administration experience in a similar industry
• Administer and maintain SAP time & attendance database, provide training as required to appropriate staff.
• Excellent computer acumen SAP, ADP, Microsoft Office, etc
• Excellent knowledge of finances including accounting principles and practices
• Strong written and verbal communication skills and ability to work under tight time constraints
• Ability to manage multiple projects or assignments with an acute attention to detail
• Expert at meeting deadlines while maintaining compliance and regulatory standards
• Capable of providing a balanced and common-sense approach to routine and complex issues through research and problem solving
• Comfortable working in a team environment and leading employees as required

• Actively participate in ongoing continual improvement activities and initiatives
• Understand, follow and promote all EHS policies, procedures and objectives
• Role requires an individual with a positive attitude, is flexible and able to adapt to changing priorities