Administrative Assistant - CL in Westlake Village, CA at AmeriHome Mortgage Company

Date Posted: 5/21/2020

Job Snapshot

Job Description

What we’re looking for:

This is an  entry-level  position  supporting the administrative needs of the  Correspondent Lending Division.  This role is be tasked with keeping the department  organized and efficient department  as well as take on any  adhoc  requests as needed.

What you will do:

•  Organize travel for our sales department and executives.
•  Submit expense reports according to established company policies.  
•  Ensure appropriate access for  systems, network folders, reporting,  etc. based on departmental guidelines.
•  M aintain divisional email groups and distributions
•  Coordinate monthly division-wide All-Hands meeting 
•  Schedule  meetings
•  Support  divisional and organizational events as needed.
•  Submit vendors into the  vendor management system and maintain vendor information and relationships
•  Submit and manage payments via the corporate credit card, or via submissions to the accounting department for checks or wires
•  Order business cards, name badges, and other necessary supplies including branded merchandise
•  Maintain an inventory of branded merchandise and other supplies 
•  Coordinate with outside vendors and contractors  as needed
•  Manage all shipping and receiving needs
•  Perform general administrative, clerical, and executive support tasks to ensure organizational sustainability
•  Perform other administrative tasks as needed

What you will need:

•  Self-sufficient, motivated to excel, well-organized
•  Can thrive in a fast-paced environment
•  Ability to multi-task, with high attention to detail
•  A High School diploma, or equivalent  

What will really catch our  eye:

•  At least one year of related work experience
•  Bachelor’s Degree

Our top performers share the following traits:

•  Proficiency in Microsoft Office products (PowerPoint, Word, Excel)
•  Proficiency in Google Suite
•  Excellent written and verbal communication skills