Administrative Coordinator - San Jose in San Jose, CA at ADT

Date Posted: 5/22/2020

Job Snapshot

Job Description

Company Overview:


The ADT Corporation (NYSE: ADT) is a leading provider of security and automation solutions in the United States and Canada for homes and businesses, people on-the-go and their network. Making security more accessible than ever before, and backed by 24/7 customer support, ADT delivers same-day service and live answer within seconds in customer operations, helping customers feel more safe and empowered. ADT is headquartered in Boca Raton, Florida and employs approximately 17,500 people throughout North America. More information is available at www.adt.com.

Position Summary
  • Handle all entry into the ADMIN/Order entry process as well as other clerical processing duties within a sales & service office.
  • Timely and accurately enter all orders into the appropriate order entry system.
  • Research and resolve any contract inconsistencies that might cause an entry error.
  • Process SSO invoices and send to accounts payable for payment.
  • Act as liaison between SSO and payroll/HRIM.
  • Timely and accurately type contracts.
  • Perform other clerical duties such as filing, faxing, copying, etc.
  • Other duties as assigned, which may include but are not limited to:
  • Act as payroll liaison, disseminate paychecks, handle payroll/commission issues, prepare one time payments
  • Administer fleet, cellular phone and/or pager programs.
  • Assist Sales Manager and Reps in preparing proposals, contracts, letters and reports.
  • Assist with clerical and administrative duties including but not limited to ordering supplies, filing, faxing.
  • Communicate new policy or policy changes via memo or newsletter.
  • Enter time tickets into OTM
  • Handle incoming customer/associate relations calls.
  • Process accounts payable invoices
  • Process contracts – create file, assign customer numbers, distribution of paperwork
  • Process receivables (installation checks)

Job Requirements

Education/Certification/Skills:
  • High School diploma or equivalent.
  • Six (6) months of experience.
  • Basic Computer knowledge in Microsoft Word, Excel, and Typing skills. 
  • Must be able to handle multiple tasks.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of responsibilities, duties and skills.

ADT LLC is an EEO Employer
Want to learn more about ADT?
Visit us online at www.adt.com