HR Coordinator - Louisville, KY in Louisville, KY at CEVA logistics

Date Posted: 3/12/2020

Job Snapshot

Job Description

CEVA Logistics provides world-class supply chain solutions for large and medium-size national and multinational companies across the globe. As an industry leader, CEVA offers customers complete supply chain design and implementation in contract logistics and freight management, alone or in combination. Together with CMA CGM, a leading worldwide shipping group and CEVA’s strategic partner, we are able to offer our customers end-to-end logistics solutions. CEVA’s integrated global network has facilities in over 160 countries and approximately 58,000 employees; all dedicated to delivering consistently excellent operations and supply chain solutions. In our North American cluster, CEVA has more than 11,000 associates running all of Freight Management and Contract Logistics operations in the United States, Canada and Mexico.

CEVA offers competitive incentive packages, excellent benefits and an exceptional culture for career building. Start your career with CEVA and build on our Foundations: Unity, Growth and Excellence. At CEVA, we are passionate about our people and our people are passionate about supply chain management.

Job Summary

Responsible for providing administrative support and coordination for HR and employment related activities at a station facility.  Models and acts in accordance with our guiding principles and core values.

 Primary Duties and Responsibilities

  • Supports the recruitment and staffing functions in a station facility; and provides core customer service and administrative support to clients and employees with general human resources, benefits, employment and payroll questions.
  • Coordinates and schedules employment interviews for exempt and non-exempt candidates.
  • Processes and tracks job requisitions including entering requisitions into the recruiting system and tracking candidates.
  • Facilitates job offers and coordinates the distribution of new hire packages.
  • Initiates job orders and schedules candidates to fill "temporary" job vacancies.
  • Serves as the primary contact with employment agencies to establish, facilitate and manage the vendor relationship to ensure quality candidates and timely service.
  • Reviews, verifies and processes all new hire paperwork for accuracy and completeness, including coordinating and verifying benefits enrollment information with candidates.
  • Assists with "on-boarding" new hires.
  • Prepares and processes termination paperwork.
  • Coordinates the processing of time cards and enters hours into the payroll system.
  • Tracks and maintains time-off requests.
  • Assists in the administration and processing of worker's comp claims.
  • Maintains EEO logs and facilitates timely processing of related reports.
  • Tracks turnover and prepares reports for distribution to managers.

Primary Duties and Responsibilities (Continued)

  • Responds to phone inquiries, emails and correspondence and assist station management with various projects.
  • Perform other duties as assigned.



Education and Experience

  • High School Degree or GED required.
  • Associate's Degree in Business, Human Resources or a related field preferred; or equivalent combination of education and work experience.
  • Minimum three years related experience in Human Resources, Benefits or Payroll administration..
  • Minimum two years industry experience preferred.


Certifications and Licenses

  • None

Languages and Communication Skills

  • Must be able to read, write and speak English fluently. 
  • Ability to communicate and interact effectively with multi-functional and diverse backgrounds. 
  • Ability to read, analyze, and interpret complex procedures or regulations and write correspondence and procedural documents.
  • Ability to effectively present information and respond to questions from management, employees and vendors.

Computer Skills

  • PC literate.
  • Advanced proficiency in Microsoft Office, internet, web-based and job specific related software applications.


       Other Skills/Experience

  • Proven track record of superior customer service and interpersonal skills.
  • Extremely high level of attention to detail.
  • Ability to multi-task while remaining calm and working effectively under pressure.
  • Ability to manage complex or emotional customer situations promptly and professionally meeting commitments for service and assistance.
  • Ability to analyze complex problems and develop alternative solutions.
  • Ability to read, write and speak English fluently.
  • Ability to communicate and interact effectively with people from multi-functional and diverse backgrounds.
  • Ability to add, subtract, multiply and divide using units of U.S. currency, weight, volume and distance measurements.
  • Accurate typing skills and/or data entry skills.

Travel Requirements

Travel is not required in this position. 

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background.  We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic.  We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.