Private Events Coordinator in CA-Rancho Mirage-Mission Hills Country Club at ClubCorp

Date Posted: 11/5/2020

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Job Description

Job Summary

Private Events Coordinator - (206702 )

Description

Private Events Coordinator

Two prestigious clubs in the ClubCorp family, Mission Hills Country Club and Indian Wells Country Club, are actively seeking to add a Private Events Coordinator to their team in Coachella Valley. The Private Events Coordinator works directly with the Private Events Director. They are responsible for assisting in the selling, planning, and coordinating of all aspects of private event and meeting functions held within the clubs to support the Private Events Director to achieve the annual private event sales plan. Mission Hills Country Club provides Members and Guests with 54-holes of challenging golf, including the Dinah Shore Tournament Course, site of the LPGA ANA Inspiration, and the No. 1 USTA tennis facility in the nation. At Mission Hills Country Club, you drive through the wrought iron gates and truly feel that you've left the world behind you as you arrive at the famous lush fairways studded with enormous rustling palms. From our magnificent 55,000 square foot clubhouse to our secluded Grove with panoramic views; there's a perfect place for every occasion at Mission Hill's. Indian Wells Country Club, an oasis featuring canyons, vistas and spectacular views of the Santa Rosa Mountains, offers 36-holes of challenging golf, fitness, dining and a vibrant and full calendar that keep Members growing friendships and making memories that last a lifetime. And, as one of the most historic clubs in the Coachella Valley, Indian Wells also served as the original home of the Bob Hope Classic for more than 40 years. Our Club provides beautiful private dining rooms for all occasions. With great views, great privacy and perfect service, your events bring lasting memories. Create a community within both clubs by working with your elite Employee Partners to build relationships with Members and Guests and deliver the best in Member services. Plus, grow your career through the connections you make, enjoy the perks of working with the best, and apply to join the Mission Hills and Indian Wells team today. 



Responsibilities

  • Become proficient in the use of the catering program
  • Support the Private Events Director in selling private functions. This includes meeting with the clients to determine needs, meeting those needs and exceeding their expectations through detailed communication with both client and support staff from prospecting to execution of the event
  • Support the Private Events Director with creating marketing materials to promote private events
  • Manage private event social media posts
  • Distribute daily and weekly reports, ensuring accuracy of all information
  • Ensure all services administered to Club Members and their guests are consistent with expected level of service
  • Professional appearance maintained by self and all private event personnel
  • Fulfill all training requirements to become a future Private Event Director of a ClubCorp property
  • Work closely with the Membership Department in obtaining information on new Members and their needs through new Member telephone calls
  • Participate in New Member Connect and 12 month Retention Strategy programs
  • Assist in greeting members and clients the day of their events
  • Ensure all payments and contracts have been received
  • Assists in sales process as requested by the Private Events Director which can include upselling, tastings, day of coordination
Ideal candidates will have 1 - 2 years of private event experience, hospitality, administrative experience or a background in event services, banquets/catering captain. They will possess strong written and verbal communication skills, ability to multi-task, and enjoy working in a team environment. If you have the desire and are looking to grow your career in Event Planning or Hospitality Sales, this is a great opportunity for you. 


Job Requirements

  • Prefer 1 - 2 years experience
  • Proven track record of supporting the marketing/prospecting programs to drive event revenues
  • Proven ability in communication and a collaborative work environment
  • Creative, energetic outgoing personality with organizational skills and attention to detail
  • Sales experience preferably in catering and private event functions
  • Must have practical knowledge of food preparation and social customs of etiquette, especially in regards to private events
  • Knowledgeable of all proper methods of food and beverage service, systems, controls and costs
  • Must be proficient in Microsoft Office Suite

Work Locations:Mission Hills Country Club, 34600 Mission Hills Dr., Rancho Mirage, CA, 92270
Job:Restaurants and Bar
Schedule:Regular|Full-time
Shift:Open Availability